How Virtual Assistants Can Help Property Managers

Zirtual has a wide variety of virtual assistants who have years of experience in supporting the work of property managers. Our virtual assistants are ready to assist you with everything from screening prospective tenants to scheduling inspections to responding to tenant complaints — so you can focus on the big picture aspects of running your company.

Sound like the kind of team you want to work with?

Spend More Time Where It Counts

Property management comes with a lot of different tasks. Making sure your new tenant definitely isn’t a drug dealer. Responding to tenant complaints. Scheduling repairs and rehabs when tenants leave. Advertising when an apartment comes up for rent. Chasing down late rent payments.

We don’t need to go on — you know how stressful balancing all of those different property management tasks can be.

That’s where a virtual assistant comes in. For property managers, a virtual assistant means the difference between hours each day getting sucked up by mundane tasks and hours each day spent focusing on growing your business.

No one person can run a booming business on their own. And with a Zirtual virtual assistant, you not only do you not have to do it alone, but you can do it affordably.

Get Administrative Support

Responding to emails getting you down? Tired of managing a calendar that’s full of showings or contractors changing plans at the last minute? You don’t have to do any of that anymore. It’s as easy as making a list of the administrative tasks you do each day and handing them over to your new VA.

Our VAs have years of experience in inbox management, scheduling, travel booking, event planning, research, doc prep, data entry, and much more.

You’re an expert in a lot of things — that’s why you do what you do. But why not focus on the things you really love being an expert at, rather than daily administrative tasks? Sure, you probably don’t need a full-time in-office assistant to manage your business. But that’s why a virtual assistant is perfect for property managers.

Social Media and Marketing

Where are you promoting your listings? Where are you promoting your business? So many small businesses these days — including property managers — rely on social media to promote their work. And you can be sure that all of your prospective tenants are searching online posting on a huge range of sites, which each require you to upload a compelling ad, with pictures.

But staying on top of social media, maintaining a website, uploading ads to real estate sites, writing web copy? All of that takes a lot of time. And it’s a task that a lot of people let fall to the wayside when other, seemingly more important tasks build up.

We get it! You need to be doing your work. But someone needs to attend to your social media and marketing.

If growing your business is one of the parts of being a business owner that you hate, a virtual assistant can be a huge help. Our VAs can help with social media and marketing and any other small business support services that you need.

Did you know: The average salary for a personal assistant is $39K per year — and outsourcing to a social media management company can cost anywhere from $36K to over $200K — but a Zirtual virtual assistant is only around $4 to $16K per year. Plus, with a Zirtual assistant you get a lot more than just social media management support. They can help with inbox management, scheduling, purchasing, research, and much more!

Get Paid

One of the most important — and most frustrating — jobs of a property manager is chasing after rent payments. Some property managers have more tardy tenants than others but everyone has at least one, right? And even just one can be a huge time suck.

Our virtual assistants are skilled at keeping track of who has paid and who hasn’t. They’ll also help you track down tardy payments, so you don’t have to bother with that task anymore. You’d be amazed at how much energy is freed up when you don’t have to worry about how you’re going to pay your bills — and pay your property owners.

Boost Your Referrals

We know that so much of your business depends on referrals. And successful referrals depend on people being able to clearly communicate what you’re doing for them. But not everyone is a great writer! So we have virtual assistants who are skilled at writing and design who can help you craft the perfect, easily conveyable explanation of what you do.

Stay In Touch

When property owners, tenant, and contractors reach out, they expect a speedy answer. And it’s all too easy to let voicemails and emails pile up.

Have your Zirtual assistant check your voicemail and emails regularly throughout the day in order to make sure you never miss an important call. Once they get down all of the important info, they’ll send you the messages as an action item list that they can help you tackle.

You can also give your virtual assistant template messages for commonly asked questions or frequently requested information. Then, those emails get responded to in record time without you even having to glance at them. It’s like having a one-person customer service team to take care of all of the questions that you simply don’t have time for.

As for your current contacts, our administrative and executive virtual assistants know how to give a personal and personable touch to interacting with your contacts. They’ll feel listened to, taken care of, and like they’re being treated with the utmost respect. Plus, having an assistant always makes a business looks more professional — and that never hurt.

Go Beyond The Office

With your busy schedule, who has time for a personal life? Property managers don’t have a strictly 9 to 5 schedule, and working all hours often leads to personal needs falling through the cracks. But success in your business doesn’t have to mean chaos at home!

Let your Zirtual assistant support you with tasks like scheduling a haircut, ordering your Mom flowers for her birthday, and paying your bills.

Have them remind you of special occasions, and take care of any emergencies that come up when you’re out on a property. Let them order your groceries online and keep the family calendar on track.

Plus, having your virtual assistant take care of both your work and personal schedules also ensures they already know not to book a show during your niece’s piano recital.

Who says you can’t have it all?

Put more time into what you do best

Meet the Zirtual Assistant who will support you

Don't just take our word for it.

Courtney has been quite the Kickstarter guru. We cannot thank her enough for her responsiveness, dedication, and most of all, her outstanding quality of work.

Leif Ramsey
Leif RamseyCreative Director, SVAD Productions

I love it! I'm getting more than my money's worth. Pablo can do things faster, smarter, and better than I can, saving me valuable time that is worth more than I am paying.

David Llorens
David LlorensCEO & Co-Founder, 60-Day MBA

As a tech entrepreneur and father of two young kids, I have more things to do everyday than I possibly can. My VA, Molly, takes care of many day-to-day tasks and helps make my life manageable.

Prabhakar Gopalan
Prabhakar GopalanPrincipal, PG Consulting